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Setting up myADS

You start the myADS setup process from the myADS Setup Utility. This link will get you to the login page of the setup procedure. Selecting "Setup myADS Notification" will bring you to the pages shown below.

back to top Initial Setup

As explained on this page, the names you provide in the fields for first and last name will be used for a citation query, i.e. a query to establish citations to your papers. Using your middle initial can help with filtering out other authors who share you last name and first initial. For example, if you specify "Jonathan D." in the first name field and "Smith" in the last name field, the search will exclude citations to papers by the author "J. A. Smith". If you are not interested in these citations, and want to remain anonymous, you can leave these fields simply blank.

Next you can specify which databases in the ADS you want to have queried and whether you wish to receive a notification email (the default setting). If you prefer not to receive this email, you can change the "Notification status" to "Disabled". The "UserID" is the number used to access your myADS results. This number is different from your cookie ID.

The field for the proxy server lets you specify a proxy server if your university/library provides a proxy server system for handling subscriptions to journals. The proxy system in myADS works only if your proxy system allows the ADS to replace the regular hostname with the hostname of the proxy server while leaving all other parts of the URLs the same. For instance for users at the Harvard-Smithsonian Center for Astrophysics, the proxy server for myADS is You need to specify the http: part of the proxy server.

Clicking on the button "Save Settings" will save the data you specified and bring you to the next screen.

back to top Specify Author Query

With this first query you can specify the author(s) for which you would like to see the most recent publications. This process works just like in the ADS main query form. For example, specifying "Kurtz, Michael J." will search for articles by "Michael J. Kurtz", "M. J. Kurtz" and "M. Kurtz", but not "Martha J. Kurtz".

back to top Specify Text Query

With this query you can specify the text for which you would like to see the most recent, most popular and most cited publications. The query searches in titles and abstracts. Again, this process works just like in the ADS main query form, using "simple logic". The query assigns a higher weight to results found in titles, so these will be displayed first, if there are any matches.

In the queries you can use the "simple logic" operators implemented on the main ADS query form. This means the following:

The simple logic recognizes "+" and "-" before the search words. To require a word to be found in a search, it needs a "+" in front of it. A "-" before a word indicates that only references that do NOT contain that word should be returned. "and", "or", and "not" are stop words and will be ignored in the simple logic.

Example: +contact +binaries -eclipsing

This will search for references that contain both words contact and binary, but not the word eclipsing.
Finally, by prepending a "=" before a word, synonym replacement will be switched off for that word.

Click the button "Save Settings" to save your query. The next screen, for the second text query, has the exact same functionality as this screen. After having saved the second text query, you will be given the opportunity to specify which e-pint categories will be included in your queries, if you included the arXiv e-print database as a database to be queried.

back to top Specify Preprint Topics

The following screen allows you to specify which arXiv e-print categories will be used for your queries.

After having saved your settings, you can continue with selecting journals that you wish to monitor.

back to top Specify Journals

In the following you can specify for which journals you will have links to their most recent tables of contents on your notification page. The astronomy journals you select will appear on your notification page for the astronomy database abd the physics journals you select will appear on your notification page for the physics database. Clicking on a link (on our notification page) to one of these journals will return the table of contents for the latest volume of that journal. This setup page contains the abbreviations used within the ADS for the journals. Placing your mouse pointer over a journal abbreviation will create a pop-up with the full journal name.

After having saved your settings, you will be able to view the results via the next page.

back to top Viewing your myADS page

Your myADS settings have now been saved. As a first-time user this means that you can start using the service and as a returning user this means that the updates to your existing account have been saved.

You can access the results for the queries you specified, via the links in the table on this page (see screenshot). There are three ways to get to the results:

  • Have a new page with results calculated and have this displayed. The resulting page will then be cached on the ADS server.
  • Have a new page with results calculated, displayed and sent in an email. Again, the resulting page will be cached on the ADS server.
  • View the cached version of your myADS queries. This cached version is a public link and can therefore be shared.
You can choose to run your queries on one of our three databases: Astronomy/Planetary, Physics/Geophysics or arXiv Preprints. So, if you deselected one of the databases at the beginning of your account setup, selecting this database for your queries will result in no data.

back to top The myADS Notification Results page

The myADS results page consists of two parts, a sidebar on the left with links to various features, and the results of the queries in two columns in the main part of the page.

The sidebar has links to the standard ADS query forms at the top. Below that are the links to the selected journals' latest tables of contents. The next section has links to quickly query the database for an author or a subject to get the latest articles that match the query. At the bottom of the column is a link to the settings pages of the myADS Notification Service.

The main part of the page has two columns. The left column first lists the citations found for the user specified in the "First Name" and "Last Name" fields in the initial setup. The header of the column will list the total number of citations found in all databases, and following the link will display all the citations found in the database used for the notifcation page. The overview itself shows the citations added since the last update.

Next, the page shows an overview of "Recent Papers". These are the papers resulting from your first query that were added to the database under consideration (listed at the top of the page), since the last update. The overview is truncated at 5 papers. Click on the link in the header for a complete listing.

Using the articles found in the previous query, we determine the "Most Popular" papers, sorted by popularity. For this we look at how often each of these papers was read over a period 3 months, prior to the moment of calculation of the notifcation page. In other words, the "most popular" papers are those papers that were read the most in the previous 3 months by users who also read the papers resulting from your query.

Finally, for the overview of "Most Cited" papers, the papers in the database considered are taken which match your keywords and which were published within 3 months before the calculation of the notification page. For these papers the reference lists are taken and these determine the overview.

The second column shows matches of the author query that were entered in the ADS database since the last query, followed by the results of the second query, similar to the results from the first query.